Posts tagged PMP Exam

The Foundational Work Breakdown Structure (WBS)

Jun15
2010 8 Comments Written by elroyking

What is the WBS?

WBS stands for work breakdown structure. It is a hierarchal, graphical representation of the entire scope of a project. If the tasks or activities are not represented in the work breakdown structure, they are not part of the project. The WBS is an important tool for project management. It is the basis for planning executing and controlling a project. The WBS makes it possible to break the project into manageable pieces. Many project management texts will call the smallest work packages in the hierarchy “tasks”. The PMI uses the word activities. Many inexperienced project managers will try to replace the WBS with a simple list of tasks. This will not have the same benefits of the WBS, some activities might be missed and slip through the cracks. The following are the benefits of the WBS.

What are the benefits of using the WBS?

-Work doesn’t slip through the cracks.
-Helps project team to see the big picture, and where their portions of the project fit in.
-Opens channels of communication among team members and with stakeholders.
-Eliminates factors that could cause change.
-Better quality.
-Easier management.
-Is the basis for cost, resource, and time estimates.
-Can be the proof for the cost and time of the project.
-Helps to get the sign-off from the team.
-Let’s everyone see the whole project.

How do you create the WBS?

-Start with the deliverables.
-Break down each deliverable into control accounts.
-The control accounts are the places where we will aggregate the cost and schedule estimates.
-Break the control accounts down into work packages.
-Continue breaking down the work packages until the activities are between 8 and 80 hours (rule of thumb for activity size).

What is a WBS dictionary?

The WBS usually has one to three words that describe the deliverables, the control accounts, the work packages and activities. The WBS dictionary gives the detailed description to each item in the WBS. It is a mechanical means to control scope creep. The WBS dictionary describes the work so that it continues to be the same throughout the project.

The work breakdown structures is a key feature of the PMP exam. Most test takers that fail the test, fail sections that have to do with the WBS because it is so integral to the project, but so few project managers use them. Become very familiar with the WBS with PMP Exam Prep, Sixth Edition: Rita’s Course in a Book for Passing the PMP Exam pages 159-167. There is an indepth discussion, examples, and exercises that will really prepare you right for the WBS section of the PMP exam.

Elroy King

If you have any questions about project management or the PMP exam, leave them for me in a comment, and I will try to answer your questions.

Understand some common mistakes on the PMP exam and learn how to avoid those common PMP exam mistakes.

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Posted in Project Management - Tagged project management tools, WBS, work breakdown structure

Project Management Checklist

May17
2010 1 Comment Written by elroyking

The PMBOK guide is a great resource for managing projects and presenting the processes that can be employed to make planning, executing, and monitoring and controlling your project more of a science than an art, but I think that at times it can be too generic and too broad. I have a few guidelines that I try to implement as part of every project that help me to focus the processes in the PMBOK guide. I put them into a little checklist.

1. Start with the business need! True technical projects don’t really exist, they are all business projects. They may have technical components and require technical expertise, but if they don’t solve a business problem, they won’t get past the initial phases.

2. As the project manager, you will be able to influence the project the most early on. Be there during the project inception, you may be able to add your two cents when it comes to how to implement pieces and you probably know better than anyone else which resources you have access to. In the end, the project will have a better chance of being successful with you understanding the needs and requirements that are talked about during inception.

3. Do your due diligence when it comes to planning. Poor planning leads to moving targets and unclear objectives.

4. Write down decisions made and why they were made. This includes minutes from meetings and chat/email discussions. If it isn’t documented, it didn’t happen.

5. Address the issues as they come up, don’t procrastinate. The problems won’t solve themselves, they typically just get worse. Deal with them promptly.

6. Listen to project team members. If team members feel they can come to you, and tell you about the issues and problems without you getting mad, they may tell you about risks sooner rather than later, and save you a lot of headaches.

7. Be the first one to follow the rules and implement the suggestions. Nothing tears up moral more quickly than a leader that does something different than he says. Be the example, and you will win the respect of your team.

8. Include the entire team, or representatives of each discipline in decision making and discussion. QA can often add a lot and help to make features testable from the beginning, Engineering and Marketing can work together on how to implement features in ways that can be marketed. When you leave out a discipline, you create walls that sometimes become difficult to breach.

9. Make sure the sponsor’s vision is shared by the team and can work as a driving source to keep the project focused. Use an integrated change system that incorporates all disciplines on the project and is approved by the sponsors. Projects that veer off course can loose sponsor buy off at the last minute.

This check list always keeps me on track. I hope it can help you navigate the processes of the PMBOK guide and keep your projects on track.

Elroy King

Ever wonder about those pesky PMI-isms? For a great discussion and some definitions of some critical PMI-isms , look at PMI-isms, Indispensible Terms .

Check out the great PMP Exam Simulator with over 6000 quality PMP exam questions, for under $50. You can’t beat this kind of Quality PMP Exam Resource.

If you have any questions about project management or the PMP exam, leave them for me in a comment and I will try to answer them.

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Posted in Project Management - Tagged Project Management, Project Management Professional, project managment exam

PMI-isms — Indispensable Terms

May10
2010 66 Comments Written by elroyking

Rita Mulcahy, in her PMP exam text, PMP Exam Prep, Sixth Edition: Rita’s Course in a Book for Passing the PMP Exam, states an estimate that 50% of PMP test takers that fail the exam, fail it because they don’t have the experience managing projects the PMI way. PMI-isms are those things that the PMI emphasizes, some of which are PMI specific terminology. Below are some Project Management terms that are essential to understanding the PMI methodology foundation. I hope these definitions are helpful in helping you prepare for the PMP exam.

Process — A series of steps or actions and procedures that lead to a specific result. However, A Guide to the Project Management Body of Knowledge: (Pmbok Guide) (Paperback) version 4 is full of processes. The processes in the PMBOK guide are all associated with inputs, tools and techniques, and outputs. For the PMP test it is advantageous to think of the processes as a package that contains, not just the actions to be performed, but the inputs, tools and techniques, and outputs from those actions.

Project — A temporary endeavor that produces a unique product, service, or result. The PMP test will have a number of questions related to this definition. Keep in mind that a project must a) have a definite start and end, b) be unique–not have been attempted by the organization before, c) contains interrelated activities, d) and will produce a unique result.

Program — A group of related projects managed in a coordinated manner that creates benefits that could not be realized if the projects were undertaken individually. These benefits might be economies of scale where orders for materials can be larger for the combined projects than for single projects giving all of the related projects a discount on materials, or leveraging a single source of HR or IT services that are more efficient than trying to contract those services out per each project. The program can also contain some elements of ongoing operations, and not just projects. Again the over-arching principle is the way that the projects and operations are related and the benefit that can come out of managing the related issues together.

Progressive Elaboration — Simply stated, you may not know all of the details about a product or service that the project will produce. You may have to create a preliminary design then return to the stake holders and gather more requirements as the characteristics of the product or service are defined progressively.

Enterprise Environmental Factors — The environment that the project is executed in, including the company culture and the existing company systems make up the factors that the project will be undertaken in. These factors can be a benefit or a hindrance to the project itself, but on the PMP exam you will have to realize that every company has its environmental factors and that the project will have to deal with these or use them to its benefit.

Organizational Process Assets — These include processes, procedures, and historical information. These came out of projects performed in the past by the performing organization. These processes and procedure have usually withstood the test of time and have produced benefits for the performing organization. Using the framework already developed will save project managers time and prevent the frustration of confused participants. On the PMP exam always assume that you have these kinds of historical information, including lessons learned from previous projects. These processes, procedures, lessons learned and historical information are assets of the organization and should be used to help you with current and future projects.

Look for more definitions in future posts and for a great PMP exam tip check out this ezine article.

If you want to pass the PMP exam, you are going to have to learn to understand the Project Management terms the way the PMI knows them. Rita Mulcahy, if you don’t want to be among those test takers that fail the PMP exam because they have not had project management training that uses PMI terminology, then you need to see the terms the way the PMI sees them. About the only way to get that knowledge is through some PMI approved training.

Now you have a number of options:

You can attend a 4-7 day training course held by MosaicProjects or GlobalKnowledge. The rates vary, but will cost between $1500 and $2000. The actual number of contact hours awarded from the class depends on the number of classroom hours you attend, but they vary between 21 and 25.

There are some online classes Point Advantage, Online Training or Simplilearn online training. Either one will cost between $699 and $999.

However, the very best value will be the The PM-Prepcast.

The PM-Prepcast gives you:
38 hours of PMI approved PMP training in a podcast.
35 contact hours recognized by the PMI.
Exclusive tips and tricks for taking the PMP exam.
Sample test questions and more. For a one time fee of about $99.

Check out the Project Management Prepcast and start preparing for the PMP exam in the PMI way today!.

If you have any question about the PMP exam or PMI-isms, leave the question for me in a comment, and I will try to answer it.

Elroy King

Need some free sample PMP exam questions and answers?

Download a Free 50 PMP Question Exam Simulator Demo Now

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Posted in Project Management - Tagged PMI-isms, pmp exam preparation, project management exam

Project Life Cycle

May01
2010 1 Comment Written by elroyking

The project life cycle is a term used to represent the phases that a project goes through from beginning to end. The project life cycle can be different for every industry and field. For example the building industry might have 1) a feasibility study, 2)planning, 3)design, 4) execution, 5) turn over to operations and project closure. The software industry may look more like 1) requirements gathering, 2) high level design, 3) low level design, 4) coding, 5) testing, 6) distribution, 7) turn over to maintenance and closure. The project life cycle could very for many industries and products. The project life cycle can generate many projects for every phase. A single project could be the feasibility study or the requirements gathering. A separate project could be the high level and low level design.

The project life cycle is sometimes referred to as the organization’s methodology for projects. Because of this variability between industries, you can expect to see the term project life cycle on the PMP exam, but the questions will not be detailed. Just remember that the life cycle does exist and that it is dependent on the organization performing the project.

Do you have any questions about the project life cycle? Leave the questions in a comment for me, and I might be able to answer it for you.

For more information on what you can expect to find on the PMP Exam, see the PMP exam description Being able to pass the PMP exam is a lot easier with information about what is on the test.

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Posted in Project Management - Tagged project life cycle, Project Management

The Project Management Exam

Apr22
2010 2 Comments Written by elroyking

The Project Management Institute (PMI) is a non-profit organization devoted to growing the field of project management and producing standards and best practices that will benefit projects in all disciplines. As a method for promoting project management, they have undertaken an ambitious project to document those best practices. The culmination of this work can be found in the A Guide to the Project Management Body of Knowledge: (Pmbok Guide) (Paperback). The PMI also created the Project Management Professional (PMP®) credential. The PMP credential is recognized internationally, and in the US. It is among the fastest growing professional certification, and was mentioned in CertCities Hottest Certifications. Acquiring the certification shows competency in project management, and can put a PMP above other project managers in their field. The truth is, as the Standish Group International reports, that up to 75% of all IT projects fail. They fail to come in at or under budget, fail to complete on time, or may fail altogether and be canceled. They also discovered the root cause of the failures–project management. No one wants to be part of a failed project, so learning the Project Management best practices as espoused by the PMI can only increase the chances of success for your projects. Employers have become more money conscious in recent years due to the recessive business environment, however, they are focusing on the most efficient use of resources, and realizing that better project management can help them do that.

How does a person become PMP certified.? There are some hefty pre-requisites, thousands of hours of project management experience and 35 hours of Project Management training, but the big hurdle for most project managers is the PMP exam.

The PMP exam consists of 200 questions and a four hour time limit. 25 of those questions are beta questions and are not scored against the final test core. The exam has been characterized by about.com as one of the most intense certification exams out there. The exam, although based on the PMBOK guide, is more application based rather than knowledge based. Although you need to get the PMBOK guide and trudge through its dry pages two or more times, you won’t pass the exam with reading that text alone.

Exam Helps

You will need a good study text to help you prepare for the exam. PMP Exam Prep, Sixth Edition: Rita’s Course in a Book for Passing the PMP Exam is a good text, or Andy Crowe’s The PMP Exam: How to Pass on Your First Try are both great texts. They cover the material well, each has its own approach to what to study and how to study for the exam. If you want a more exciting text, with more pictures and devices to help you spot important concepts try Head First PMP: A Brain-Friendly Guide to Passing the Project Management Professional Exam.

Enhance your study with study aids

Texts are great resources, they are wordy and self contained, but I find other devices to be more effective at helping me memorize and assimilate difficult material. I have been very successful studying for tests with flash cards. Making your own flash cards from the material in the text can be a useful activity. Sometimes just writing the material on the cards gives you just what you need to learn the material, but it might be nice to have a different perspective on what is important to learn. If you want some flash cards designed by a professional for learning the right concepts, consider PM FLASHCARDS, or Rita Mulcahy’s Hot Topics Flashcards For Passing the PMP and CAPM Exam s.

Consider a class

If you get a text and it isn’t really gelling, consider a class. There are a number of five day boot camps that explore the topics very thoroughly. But, taking a week out of your busy schedule is often difficult, and the cost of those classes can be prohibitive. I would suggest a more flexible, less expensive alternative, that is a PMI Aproved, Online Training.

PMP sample exam software

Finally, but among the most important things to do, is take a lot of PMP practice exam questions. You can find a number of free PMI PMP Sample Exam Questions, however, most of them are the same 15-20 questions designed to hook you into buying their sample exam. I would suggest, instead of the free ones, a good sample exam simulation software such as PM Fastrack Exam Simulation Software for the PMP Exam: Version 6. There are some real benefits to taking the questions on the computer in a way that is similar to the real exam. This sofware has about 1600 sample exam questions that can be taken in a number of ways to help you prepare for taking the real exam.

Oh, just a note, if you pick up the Head First PMP text, it has a link to a free 200 question online PMP exam.

What ever resources you finally decide on, the important part is getting the training and applying the principles. Good project management will enhance any project, and will lead to more success and satisfaction from managing those project. Just get trained, get PMP certified, and get your project back on track!

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Should I Take My PMP Exam Course In Class or Online?

Apr14
2010 4 Comments Written by elroyking

If you are ready to take a PMP course there are a few things to keep in mind. Do you have the required 35 hour of project management “contact hours”? If you are counting on the class to fill those hours, make sure it is long enough and will count towards those 35 hours of training.

Next you want to make sure it will cover the concepts that will be on the exam. If you are going to spend the time and money on a PMP class, make sure it is a class approved by the PMI.

In class courses offer something that remote or online classes cannot. There is the physical aspects of being in class, not having the common distractions around, and only having the test preparation to do at that time. There is also the class atmosphere that provides some feeling of unity. There is a community of people surrounding you that will be taking this test as well, and they are all behind you. The hard part about in-class training is finding one in your area that will fit around your schedule.

The online selection offers you some advantages over the in-class options. With the online courses, the learning is self-paced. I have been in a number of classes where the material was presented too fast for me. I felt like I was drinking from a fire hydrant, and in the end, what I came out of the class with was an overall feeling of frustration. The online course lets you go back and visit the classes time and time again. The cost is better in most cases as well. Point advantage has a great online course, check it out at PMI Aproved, Online Training

The PMP exam has been characterized by About.com as one of the most intense exams out there. Even after taking the class, I would give myself some time to get the concepts down before sitting for the exam. A good exam simulation software should help you know where you need to concentrate your studying. Rita Mulcahy has a good simulation software package. PMP Exam Prep, Sixth Edition: Rita’s Course in a Book for Passing the PMP Exam.

Passing the PMP exam and getting certified will make a huge difference on your resume and with the credibility you have as a project manager. Most certified project managers make 15-30% more than non-certified PMs. The effort is worth it, and the training will make a ton of difference on your projects.

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The PMP Certification Exam

Apr12
2010 1 Comment Written by elroyking

The Project Management Professional (PMP®) Certification involves a long and difficult exam. About.com characterizes the exam as one of the most intense exams around. So what are you going to do to get ready for the exam? The following are my suggestions, and some tricks and tips about the exam itself.

The exam is knowledge based, but has a lot of situational questions. The exam is designed to catch those who don’t have the project management experience using the Project Management Institute’s (PMI®) methodologies. It has answers that include common mistakes that inexperienced project managers would make.

The PMI puts out a text, called the Guide to The Project Management Body of Knowledge (PMBOK® guide). The text is full of project management information, but it is dry and pretty skimpy on the examples and application. I would suggest starting with the PMBOK guide, or at least using it as part of your preparation material. Amazon sells it for quite a bit less than you can get it on the store shelves A Guide to the Project Management Body of Knowledge: (Pmbok Guide) (Paperback). Read through the PMBOK guide at least twice before you take the test, but know that you will not be able to pass the test just knowing know all of the material in the PMBOK guide. The test requires application of the principles, and because the PMBOK guide doesn’t really have many examples or applications you are going to have to get that material some where else.

After the PMBOK guide itself, I would recommend a good PMP Exam Prep text. I think the best ones are PMP Exam Prep, Sixth Edition: Rita’s Course in a Book for Passing the PMP Exam or The PMP Exam: How to Pass on Your First Try

However, PMP Certification For Dummies by Peter Nathan and Gerald Everett Jones does an amazing job of presenting the material as a first time text or a beginner text. What I really like about it is that it does not assume that you know anything to start with and explains everything from the beginning. It isn’t as detailed as Rita’s Mulcahy’s or Andy Crowe’s texts, but it covers the fundamentals better. It also comes with a three hundred question sample exam software.

Of course the next aide to getting certified is sample exam software. Taking a lot of sample questions will really help you. Getting them on the computer kind of in the same way the real exam would give them to you would be a great plus. Rita has practice exam software with 1600 practice questions on it, PM Fastrack Exam Simulation Software for the PMP Exam: Version 6. I would highly recommend her software.

I learn best with flash cards. The two sets of flash cards that I think are the best are PM FLASHCARDS and Hot Topics Flashcards For Passing the PMP and CAPM Exam s.

I think that a good text, some sample test software and some flash cards are the best way to get ready for that test, but be aware that there are a lot of other resources also.

If you have the time and resources an in class training, a boot camp, or an online training would help pretty much anyone.

I have a training that I can take with me anywhere. It is on a pod cast. .

What ever resources you get, just get trained. The PMP training looks good on your resume, but can make big differences to your project. Get trained, pass the exam, and get your projects back on track.

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Tagged PMP Exam Prep, project management exam, Project Management Professional

PMP Sample Exam

Apr07
2010 3 Comments Written by elroyking

Get Ready For The PMP Exam

The PMP® Certification Exam conducted by the Project Management Institute (PMI)® is a very rigorous test. About.com claims that it is one of the most intensive exams available. What makes it difficult is that, although it is a knowledge based test it is very situational in focus, and intended to test concept application rather than principle knowledge. There are a couple of requirements to being able to take the test, depending on your education, you will need 35 hours of classroom or online training, and 4500 to 7500 hours of project management experience. If those requirements are too stiff, there is a certification, called the CAPM that requires only 23 hours of classroom education and only 2500 hours of project participation (rather than project management). The exam is a four hour ordeal with 200 questions. The questions range across all of the nine knowledge areas and five process groups covered in the PMBOK® guide.

Preparing for the PMP exam should include a number of resources. There are several PMP Exam Preparation books out there including a popular text by Rita Mulcahy, PMP Exam Prep, Sixth Edition: Rita’s Course in a Book for Passing the PMP Exam.

If you have the time and resources, I would recommend an in-class or online course, such as Point Advantage PMI Aproved, Online Training.

But, what I have found really helps people get ready for the exam is sample test questions, or PMP Sample Exams. Study the practice questions to see what you appear to know and are getting right, and where the holes are with the ones that you are getting wrong.

Here are the best resources that I have found for sample questions:

About 1350 exam questions and a program that administers them randomly. PM Fastrack Exam Simulation Software for the PMP Exam: Version 6

PMI PMP Sample Exam Questions from Agilitek

Or, for a text and sample exam for less than you would pay for just the text or just the sample exam questions:

PMP Certification For Dummies by Peter Nathan and Gerald Everett Jones

What ever resource you go with, get that PMP Credential. Research by Global Knowledge shows that certified project managers make 15-30% more, and that projects run using PMI project methodologies have a higher percentage of being successful. Get the training that you need and get your projects back on track.

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Tagged pmi pmp exam, PMP exam test, project management exam

PMP Exam Book

Apr05
2010 5 Comments Written by elroyking

Get Ready For The PMP Exam

The problem with most PMP exam prep books is that they assume way too much. They assume that you know all of the PMI-isms, the vocabulary, and the concepts. The reality is, you can be a great project manager and not be trained in the PMI methods or the PMI vocabulary. That doesn’t mean that you won’t gain a lot by learning the lingo–on the contrary, it may be what gets you your next pay raise and helps improve your image in the sight of management and other stake holders. Learning the specific PMI vocabulary could improve your project management significantly. So what you need is a study guide that starts with the foundation and really helps you learn the PMI-isms and vocabulary. The PMP Certification For Dummies by Peter Nathan and Gerald Everett Jones can really do that for you. They start with the foundation and build slowly on that. They don’t assume you already know the vernacular or any of the PMI based vocabulary, until they teach it to you. The text is written in understandable English and flows easily with examples and highlighted concepts. I think it is one of the best beginning texts for learning project management based on the PMI principles. It even comes with a 300 question PMP sample exam CD! You can’t get sample tests for the low cost of this text and the example exam CD together. This is your value leader in PMP Exam certification training. It builds on the fundamentals better than any other text, and it has a free sample exam CD. I would go with the PMP for Dummies text in a heartbeat.

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The Project Management Process

Apr03
2010 6 Comments Written by elroyking

Get Ready For The PMP Exam

The process for managing projects follows an old saying “plan, do, check, act”. However since a project has a definite beginning and a definite end, we will start the project and end it also. So this is how the process is broken down and mapped into the PMP exam processes:

Initiating (Start)
Planning (Plan)
Executing (Do)
Monitoring and Controlling (Check, and act)
Closing (End)

The Project Management Process encompasses all of the project management process groups. Important processes inside each of the process groups are the following:

Initiating
Select project manager.
Understand the business case for the project.
Determine the culture and systems of the company.
Acquire historical information, processes, etc. from past projects.
Discover requirements and risks.
Identify stakeholders and their needs.
Create project charter and stakeholder management strategy.

Planning
Create a strategy for developing project plans.
Determine final requirements.
Create a project scope statement.
Decide what you will purchase and what will be developed in house.
Select project team.
Create Work Breakdown Structure (WBS) and WBS dictionary.
Develop activity list.
Produce network diagram.
Estimate resources, time, and cost.
Discover critical path.
Create a schedule and a budget.
Create measurable metrics, milestones, and quality standards.
Divide up roles and responsibilities.
Create communication plan.
Perform risk analysis, both quantitative and qualitative.
Create project baselines.
Receive formal approval.
(some of the above steps are iterative)
Also, break large projects into phases and do each step for each phase.

Executing
acquire the final team.
Perform the work according to the management plan.
Request changes, but only implement approved changes.
Make changes to the affected baselines.
Continuously improve processes.
Provide for a common understanding across the team and stakeholders.
Manage stakeholders.
Evaluate team and project performance.
Do team-building activities.
Recognize and reward project participants.
Handle conflict resolution.
Create issue logs.

Monitoring and Controlling
Measure performance against baselines.
Calculate variances, determine if changes are needed.
Request only needed changes, and influence the factors that cause change.
Approve or reject changes.
Present changes to stakeholders.
Manage the configuration.
Perform quality control.
Perform process improvement.
Perform risk audits.
Procure purchases.
Report on performance.
Execute on integrated change control.

Closing
Complete work to specifications.
Complete performance reporting.
Complete procurement processes.
Get formal acceptance of deliverable s and the project.
Index and archive records.
Release resources.

With in these steps can be multiple phases and multiple iterations as the project grinds through to completion. Pay attention to the critical path, it is the project bottle neck and will determine the length of the project. All aspects of the project processes are important, but some may be coalesced and condensed. This is the project management process, and it is comprised of the PMP project management processes. There is a table in the PMBOK guide that spells out these processes in more detail and in table format.

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Posts tagged PMP Exam

The Foundational Work Breakdown Structure (WBS)

Project Management Checklist

PMI-isms — Indispensable Terms

Project Life Cycle

The Project Management Exam

Should I Take My PMP Exam Course In Class or Online?

The PMP Certification Exam

PMP Sample Exam

Get Ready For The PMP Exam

PMP Exam Book

Get Ready For The PMP Exam

The Project Management Process

Get Ready For The PMP Exam

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