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By elroyking, June 29, 2010 10:23 am

The Project Management Professional (PMP®) credential, issued by the Project Management Institute (PMI®), is the most recognizable certification in the project management field. To get the credential there are some pre-requisites. They include 35 hours of project management training and 4500 to 7500 hours of project management experience. The experience has to cover the nine knowledge areas defined by the PMI. The best way to understand the requirements is to read them from the PMI handbook (pdf) itself. It is free and can be downloaded here. The 35 hours of class time can be acquired from a college, from on the job classes, or from PMI Aproved, Online Training.

I believe the best value, though, for acquiring the needed 35 hours of training is from a podcast called, The PM-Prepcast. It is PMI approved, it has about 120 lessons covering all of the knowledge areas and process groups covered in the PMBOK® guide v4. It also covers professional ethics. It comes with some sample test questions, a 35 question test, and provides a certificate for the 35 hours after passing the test. The The PM-Prepcast is my preferred preparation tool, it is convenient, can be used when traveling or during any usual down time, and is very informative and entertaining.

As a project manager, you could be making 15-30% more just by getting the certification. Get the head start you need from the PM-Prepcast, and get the certification under your belt.

Elroy King

If you have any Project Management questions or questions about the PMP exam, leave them as a comment, and I will try to answer the questions.

You really can be ready for the PMP Exam with help from PM ExamReady.com. It is THE place to get ready for the PMP Exam.

Don’t crash and burn on the PMP exam. Get prepared with the PMP Exam Simulation Software. 6000 unique PMP questions for less than most PMP exam prep texts.

Know those difficult PMI-isms when you sit for the PMP exam, by learning these Project Management Terms

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By elroyking, June 25, 2010 8:05 am

The Project Management Institute (PMI®) organizes project management into nine areas of specific knowledge. These knowledge areas contain processes that are distributed over the project life cycle in five process groups. The nine knowledge areas and the processes contained in those knowledge areas can be further explored in the A Guide to the Project Management Body of Knowledge: (Pmbok Guide) (Paperback).

Project Integration Management

The processes contained in this knowledge area are Develop Project Charter, Develop Project Management Plan, Direct and Manage Project Execution, Monitor and Control Project Work, Perform Integrated Change Control, Close Project or Phase. Integration Management is the only knowledge area that has processes in every process group. This is kind of the balancing knowledge area, where the other knowledge areas come together.

Project Scope Management

The processes contained in this knowledge area are Collect Requirements, Define Scope, Create WBS, Verify Scope, Control Scope. The scope of the project determines what things are included in the project, and often, specifically what is NOT included in the project. When the scope is determined, some items that could be part of the project, might be deferred to a follow on project. This is how the scope is defined and controlled. Changes to the scope always result in changes to budget and schedule. The continual addition of features to a project is the definition of scope “creep” and is the number one reason that so many projects either fail or have major budget and schedule over-runs.

Project Time Management

The processes contained in this knowledge area are Define Activities, Sequence Activities, Estimate Activity Resources, Estimate Activity Durations, Develop Schedule, Control Schedule. This knowledge area has to do with developing a schedule for the project. At first first glance, the process Estimate Activity Resources might seem like something that would more likely be in the Project Cost Management, and it will definitely impact project cost, but in this instance the process has to do with determining how many people will be assigned to the project and whether the resources assigned to the project will be junior or senior resources, that assignment may make the difference in how quickly portions of the project are completed and, of course, how much it will cost.

Project Cost Management

The processes contained in this knowledge area are Estimate costs, Determine Budget, Control Costs. This has to do with preparing for specific costs of the project and how to analyze where the project is in regards to cost and budgeting, and in making sure the expenses of the project are provided for.

Project Quality Management

This knowledge area contains the processes Plan Quality, Perform Quality Assurance, Perform Quality Control. These processes make sure the project produces quality deliverables and maintains the quality of workmanship proscribed in the project quality plan.

Project Human Resource Management

The processes contained in this knowledge area are Develop Human Resource Plan, Acquire Project Team, Develop Project Team, and Manage Project Team.

Project Communications Management

The processes contained in this knowledge area are Identify Stakeholders, Plan Communications, Distribute Information, Mange Stakeholder Expectations, Report Performance. This knowledge area has to do with keeping people appraised of where the project is, any significant variances to where it should be, and managing the expectation of everyone involved.

Project Risk Management

The processes contained in this knowledge area are Plan Risk Management, Identify Risks, Perform Qualitative and Quantitative Risk Analysis, Plan Risk Responses, Monitor and Control Risks. All projects have inherent risks, it is the project managers job to get the experts involved in the project to help identify those risks, then to manage those risks to prevent issues.

Project Procurement Management

The processes contained in this knowledge area are Plan Procurements, Conduct Procurements, Administer Procurements, Close Procurements. Most large projects will require some elements of procurement. This can be outsourcing to procuring finished products as the building materials for your project. Procurements need to be handled with the same care and planning as any other part of the project.

These nine knowledge areas are presented in the PMBOK guide version 4 on page 43 in a graphical format. It is something that you should memorize and be prepared to copy identically onto a “brain dump” sheet given to you at the PMP testing center. It is often easier to jot down this type of memorized material before even starting the test so that you don’t mix it up in the heat of the moment.

Elroy King

If you have any questions about project management or about the PMP test, please leave them for me as a comment and I will try to answer them.

In that quest to get your PMP certification, you may find you want the kind of PMP exam preparation that is absolutely the most flexible. I have found that I learn things best with a mix of media. If you think you might learn best that way also, I would recommend the The PM Prepcast. Get your PMP training on a podcast and see how easy it is to follow the lessons and learn the material. This really is the best way to learn the PMP exam preparation material. On top of that you get a certificate for the entire 35 contact hours of Project Management training needed as a prerequisite to taking the exam! The cost is under one hundred dollars–you won’t get PMP training for that cost anywhere.

You really can be ready for the PMP Exam with help from PM ExamReady.com. It is THE place to get ready for the PMP Exam.

10,000 PMP students can’t be wrong! Find out what they are celebrating.

Don’t crash and burn on the PMP exam. Get prepared with the PMP Exam Simulation Software. 6000 unique PMP questions for less than most PMP exam prep texts.

Know those difficult PMI-isms when you sit for the PMP exam, by learning these Project Management Terms

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By elroyking, June 23, 2010 8:00 am

There are five project management process groups as defined by the A Guide to the Project Management Body of Knowledge: (Pmbok Guide) (Paperback). The five process groups encompass what is known as the Project Life Cycle. A project goes through different phases as it moves from inception to completion. Some of the processes that make up those phases can happen in parallel, but for the most part they are sequential and fall into these five process groups.

Initiation Process Group

The project begins life in the initiation process group. The important processes that are included in this process group are: Develop Project Charter and Identify Stake holders. Be sure and understand the business case that fuels your project, and know that selecting a project manager, understanding basic over-all requirements, risks, objectives and deliverables will be in here somewhere.

Planning Process Group

The major activities in this process group is going to be the planning processes: Develop Project Management Plan, Collect Requirements, Define Scope, Create WBS, Define Activities, Sequence Activities, Estimate Activity Resources, Estimate Activity durations, Develop Schedule, Estimate Costs, Determine Budget, Plan Quality, Develop Human Resource Plan, Plan Communications, Plan Risk Management, Identify Risks, Perform Qualitative and Quantitative Risk analysis, Plan Risk Responses, Plan Procurement. Some iterations will be required in these planning and developing processes due to progressive elaboration. This simply means that we will get more detail as we progressively find out more about the requirements and constraints of the project. At some point we will begin to finalize the scope, requirement, deliverables, and all of the management plans. As these plans and developments are finalized, the project will move into the next process group.

Executing Process Group

The major activities in this process group will be Direct and Manage project Execution, Perform Quality Assurance, Acquire Project Team, Develop Project Team, Manage Project Team, Distribute Information, Manage Stakeholder Expectations, Conduct Procurements. In here you will manage the project as you set out to do in the manage project plan. You will set up an integrated change control system, and only implement approved changes to the project. You will guard the scope baseline carefully, any changes to scope will translate into immediate changes to schedule and budget, and will impact risk and quality as well.

Monitoring and Controlling Process Group

The major activities in this process group are Monitor and control Project Work, Perform Integrated Change Control, Verify Scope , Control Scope, Control Schedule, Control Costs, Perform Quality Control, Report Performance, Monitor and Control Risks, Administer Procurements. In this set of processes you will be assessing the performance of the project and how well it is conforming to the proscribed scope, cost, schedule, risks, and etc. Among the important things in this process group is to follow your communications plan. Communicate variances to stakeholders quickly and manage their expectations. Influence the factors that cause change and approve or reject changes. Communications is the key in this phase of the project. Stakeholders need to know right away if the project has run into issues and will not be on schedule or on budget.

Closing Process Group

The closing process only include the Close Project or Phase process and the Close Procurements process. However it does include bringing up to date the organization assets that include the lessons learned and the detailed reports of the project. This is the point where final acceptance of the project and the deliverables are garnered and where the resources working on the project are released.

These five process groups outline the life cycle of a project from beginning to end. Applying these processes to your project will insure that they are complete and haven’t left anything to chance. These processes are outlined in the PMBOK guide, and I would suggest that you get the guide and read through it a couple of times before taking the test. Page 43 of the PMBOK guide, version 4 has a chart that shows these process groups and the processes they contain in a graphical table like form. It is something that you should memorize and be prepared to copy identically onto a “brain dump” sheet given to you at the PMP testing center. It is often easier to jot down this type of memorized material before even starting the test so that you don’t mix it up in the heat of the moment.

Elroy King

If you have any questions about project management or about the PMP test, please leave them for me as a comment and I will try to answer them.

In that quest to get your PMP certification, you may find you want the kind of PMP exam preparation that is absolutely the most flexible. I have found that I learn things best with a mix of media. If you think you might learn best that way also, I would recommend the The PM Prepcast. Get your PMP training on a podcast and see how easy it is to follow the lessons and learn the material. This really is the best way to learn the PMP exam preparation material. On top of that you get a certificate for the entire 35 contact hours of Project Management training needed as a prerequisite to taking the exam! The cost is under one hundred dollars–you won’t get PMP training for that cost anywhere.

You really can be ready for the PMP Exam with help from PM ExamReady.com. It is THE place to get ready for the PMP Exam.

10,000 PMP students can’t be wrong! Find out what they are celebrating.

Don’t crash and burn on the PMP exam. Get prepared with the PMP Exam Simulation Software. 6000 unique PMP questions for less than most PMP exam prep texts.

Know those difficult PMI-isms when you sit for the PMP exam, by learning these Project Management Terms

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By elroyking, June 21, 2010 11:22 am

The Project Management Professional (PMP®) Credential is the world’s most recognized Professional Project Management distinction. As a project manager, you can set yourself apart and stand out in the crowd. The PMP credential will do a lot for your credibility as a project manager. There are a lot of project managers out there, but not a lot of those can really stand up to the rigors of industry best practices. The Project Management Institute (PMI®) created the PMP credential to differentiate those who were well grounded from so many others that don’t have the kind of training, tools, and methodologies that can consistently produce successful projects.

The PMI produced a manual called the guide to the Project Management Body of Knowledge (PMBOK® guide) , it is a compendium of best practices and methodologies that can be the basis of managing successful projects. The guide is divided among five process groups and nine knowledge areas that encompass project management. In my next post I am going to go over the five process groups, and in a following post I will visit the nine knowledge areas. These areas of study are the basis to the PMP certification exam, and the knowledge that the PMI considers fundamental to good project management..

But there is some question in the industry, why go through the rigors of the PMP certification when you can get a project management job without it? Vicki Wrona, of Global Knowledge shows that certified PMPs make 15-30% more than their non-certified co-workers. Why would employers pay more to certified Project Managers? The training could well be worth the extra pay. Standish Group International estimated that as many as 75% of all IT projects fail. The definition of failure, in this case is that they failed to complete on time, they failed to come in at budget, or they failed completely and were canceled. What was interesting about the Standish Group findings, however, is the cause of the failures. They cited Project Management as the root cause of the failures. Project Managers that are PMI trained, have the tools and the knowledge to better manage and control projects and are well worth the extra pay.

On top of that, project team members want to work on successful projects. Projects that fall behind schedule, go over budget, or miss their primary objectives, almost without fail are prone to high tensions, and lots of stress. No one wants to be in a losing situation at work. The training afforded to project managers while getting their PMP certification will give you the foundation you need to be a great project manager and to get your projects ahead of the curve.

You owe it to your team members, to your employer, but especially to yourself to get the training you need to be successful, and get your projects back on track!

Elroy King

In that quest to get your PMP certification, you may find you want the kind of PMP exam preparation that is absolutely the most flexible. I have found that I learn things best with a mix of media. If you think you might learn best that way also, I would recommend the The PM Prepcast. Get your PMP training on a podcast and see how easy it is to follow the lessons and learn the material. This really is the best way to learn the PMP exam preparation material. On top of that you get a certificate for the entire 35 contact hours of Project Management training needed as a prerequisite to taking the exam! The cost is under one hundred dollars–you won’t get PMP training for that cost anywhere.

You really can be ready for the PMP Exam with help from PM ExamReady.com. It is THE place to get ready for the PMP Exam.

10,000 PMP students can’t be wrong! Find out what they are celebrating.

Don’t crash and burn on the PMP exam. Get prepared with the PMP Exam Simulation Software. 6000 unique PMP questions for less than most PMP exam prep texts.

Know those difficult PMI-isms when you sit for the PMP exam, by learning these Project Management Terms

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By elroyking, June 19, 2010 7:46 am

Register for our FREE PMP® Process Memorization tool. The Tool contains the 9 Knowledge areas and 5 Process Groups and all of the Processes outlined in the PMBOK® Guide v4.

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Passing the PMP exam will be difficult but worth it. Most project managers see a 15-30% raise and more career opportunities after getting the PMP credential. The PMP exam will test more than just memorized or rote material, it focuses on application of the principles found in the PMBOK guide. The application of the principles can be tricky, because the PMBOK guide is pretty absent of case studies and examples. There are a lot of resources on the web that are designed to help people prepare for the PMP exam. You can find a lot of good information on the pages of PMExamReady.com. The links section has related stories and articles about PMP exam tips. The resources section lists a number of good resources for PMP exam study, both free and paid. Make PMExamReady.com your one stop shop to get you ready for that PMP exam.

Today’s tips

Today I want to concentrate on getting you some free exam test question to help get you ready for that PMP exam. Taking practice exam questions is a great help. The sample questions can help you know where to focus your efforts in studying for the exam, and they can help you get used to the types and style of question that you will see on the exam. You can pick up 75 free PMP Sample Exam Questions right here. Headfirst labs also offers a Free PMP sample exam.

One thing to keep in mind is that high quality study material come with FREE exam questions. Rita Mulcahy’s text, PMP Exam Prep, Sixth Edition: Rita’s Course in a Book for Passing the PMP Exam, comes with 400 sample test questions. Some of the questions are at the end of the chapters that they pertain to, and it has a complete 200 question PMP test at the end. Or the text PMP Certification For Dummies by Peter Nathan and Gerald Everett Jones comes with a PMP sample exam at the end, and costs about what you might pay for just the sample exam.

Download the Free 50 PMP Question Demo Now
Another great alternative is The Free PM Exam Simulator. Give it a try today.

Of course, although it isn’t free, I believe the absolute best value for PMP exam sample test questions is the PMP Exam Simulator 6000 PMP exam questions based on the PMBOK v4 for about $49.95, that is under 1 penny per question, that is a whole PMP exam for under $2. Your time spent running around looking for free exam questions is worth so much more than that. The pass rate for those prepared by the PMP Exam Simulator is around 94%. It is so worth the the small cost!

I hope this has been useful. Just pick up the resources that seem right to you. Keep that goal of becoming PMP certified in mind, it will pay you dividends after you achieve it!

Elroy King

Got PMP questions, or project management issues to discuss. Leave me a comment, and I will be glad to answer them.

You really can be ready for the PMP Exam with help from Project Management Exam Ready. It is THE place to get ready for the PMP Exam.

10,000 PMP students can’t be wrong! Find out what they are celebrating.

Don’t crash and burn on the PMP exam. Get prepared with the PMP Exam Simulation Software. 6000 unique PMP questions for less than most PMP exam prep texts.

Know those difficult PMI-isms when you sit for the PMP exam, by learning these Project Management Terms

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By elroyking, June 17, 2010 8:20 am

Have you ever watched kids play with a water toy that has a lot of loose rubber hoses that flip and flop and spray water everywhere. Managing a project is a lot like one of those water toys, there are so many loose ends to deal with! I was working on a software test kit, and thought that I had everything under control. I had so much of the project accounted for, on the schedule, and in the budget. But I missed something really big. The project had it’s own product and internal test programs that we had developed, however, it also had an application programming interface (API) set. The API set exposed a number of functions and code-paths that weren’t being utilized in the product or tested in the test program. It should have been obvious, but the use by developers had been overlooked in the charter and scope statement of the project. A major stake holder had been left out of the equation, and rectifying that omission was very expensive in terms of schedule and budget. We pulled off the project, but it was way past the delivery dates, way over budget, and under intense scrutiny. The end of the project was miserable, and many people working on it expressed relief when it was over.

In hopes of never repeating the same tragedy, I looked high and low for some tool that would help me manage all of the little things that make the big differences in projects. I found some project management templates that really make a difference. This project charter template is a life saver, and don’t forget the busines case template. These little tools can save you lots of pain down the road. The template helps you remember all of the loose ends and puts it all in one place so you can make the proper, good sounding, solid documents that will become part of your organizational process assets. There are templates for most everything in this Project Management Kit. Do yourself a favor and get the tools you need to help you manage chaos! You will be glad that you did.

Elroy King

You really can be ready for the PMP Exam with help from PM ExamReady.com. It is THE place to get ready for the PMP Exam.

10,000 PMP students can’t be wrong! Find out what they are celebrating.

Don’t crash and burn on the PMP exam. Get prepared with the PMP Exam Simulation Software. 6000 unique PMP questions for less than most PMP exam prep texts.

Know those difficult PMI-isms when you sit for the PMP exam, by learning these Project Management Terms

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By elroyking, June 15, 2010 9:46 am

What is the WBS?

WBS stands for work breakdown structure. It is a hierarchal, graphical representation of the entire scope of a project. If the tasks or activities are not represented in the work breakdown structure, they are not part of the project. The WBS is an important tool for project management. It is the basis for planning executing and controlling a project. The WBS makes it possible to break the project into manageable pieces. Many project management texts will call the smallest work packages in the hierarchy “tasks”. The PMI uses the word activities. Many inexperienced project managers will try to replace the WBS with a simple list of tasks. This will not have the same benefits of the WBS, some activities might be missed and slip through the cracks. The following are the benefits of the WBS.

What are the benefits of using the WBS?

-Work doesn’t slip through the cracks.
-Helps project team to see the big picture, and where their portions of the project fit in.
-Opens channels of communication among team members and with stakeholders.
-Eliminates factors that could cause change.
-Better quality.
-Easier management.
-Is the basis for cost, resource, and time estimates.
-Can be the proof for the cost and time of the project.
-Helps to get the sign-off from the team.
-Let’s everyone see the whole project.

How do you create the WBS?

-Start with the deliverables.
-Break down each deliverable into control accounts.
-The control accounts are the places where we will aggregate the cost and schedule estimates.
-Break the control accounts down into work packages.
-Continue breaking down the work packages until the activities are between 8 and 80 hours (rule of thumb for activity size).

What is a WBS dictionary?

The WBS usually has one to three words that describe the deliverables, the control accounts, the work packages and activities. The WBS dictionary gives the detailed description to each item in the WBS. It is a mechanical means to control scope creep. The WBS dictionary describes the work so that it continues to be the same throughout the project.

The work breakdown structures is a key feature of the PMP exam. Most test takers that fail the test, fail sections that have to do with the WBS because it is so integral to the project, but so few project managers use them. Become very familiar with the WBS with PMP Exam Prep, Sixth Edition: Rita’s Course in a Book for Passing the PMP Exam pages 159-167. There is an indepth discussion, examples, and exercises that will really prepare you right for the WBS section of the PMP exam.

Elroy King

If you have any questions about project management or the PMP exam, leave them for me in a comment, and I will try to answer your questions.

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By elroyking, June 12, 2010 8:55 am

Don’t go into the exam without being very familiar with the PMI-isms that will make or break you. The PMI has a specific vocabulary and vernacular that they use in project management and expect you to know for the test. For example, do you know the difference between a project manager, a project expediter, and a project coordinator. The differences can be subtle, but understanding them can help you get questions right on the PMP exam. There are terms that will come up on the PMP exam such as critical path and near critical path, schedule network analysis, and three point estimates.

Knowing the PMI terms and how to use them can be very beneficial. I have been in meetings with management where engineers were trying to explain technical benefits of product changes to management and really not making much head way. I was able to “translate” those technical requirements into schedule and cost variances, and talk about the risk associated with the changes. Management understood immediately, and put the changes on top priority for authorization.

Don’t sit for the exam until you have prepared for the formulas that will be there. There are about 49 formulas you should be familiar with. There will only be about 9 questions on the exam that deal with the formulas, but that is still 9 out of 200, a little less than 5%. It could take you over the top if you are close in the other areas.

Don’t go to take the exam until you know the project management process very well. The PMBOK guide presents many processes contained within 9 knowledge areas and five process groups. You need to know how those processes fit together. You really need to know what processes have to be completed before moving onto the next set, and which ones are iterative, so that your estimates become more precise through progressive elaboration. Knowing what comes before what can help you determine through analysis and elimination the wrong answers presented to you. Knowing what process you are in for each question and what process will be next could be the most important thing to know as you get ready for the PMP exam.

Elroy King

If you have any project management questions, or questions about the PMP exam, leave them in a comment, and I will try to answer them.

Get Help with some PMP terms.

10,000 PMP students can’t be wrong! Find out what they are celebrating.

Don’t crash and burn on the PMP exam. Get prepared with the PMP Exam Simulation Software. 6000 unique PMP questions for less than most PMP exam prep texts.

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By elroyking, June 10, 2010 3:01 pm

The PM-PrepCast has just hit the 10,000 student mark. Celebrate this milestone at PM-PrepCast. This premium tool has been used by so many people to get ready for the PMP exam. Cornelius Fitchner is project manager and podcaster extraordinaire. He is entertaining and informative. His podcasts have valuable material, great tips and tricks for passing the PMP exam, and lots of great stories and examples that make the PMBOK guide come to life. This is truly the easiest way to prepare for the PMP exam. For a $10 discount use the coupon code dg10 at the checkout, before June 29, 2010. (Sorry, the offer has expired, but the product is worth every penny of the regular price!)

Get your podcast at at PM-PrepCast and get the 35 contact hours needed to sit for the PMP exam. Take the 35 question sample test and get your certificate of completion. These hours of training are PMI approved, and Cornelius makes the journey enjoyable.

Elroy King

Don’t crash and burn on the PMP exam. Get prepared with the PMP Exam Simulation Software. 6000 unique PMP questions for less than most PMP exam prep texts.

Know those difficult PMI-isms when you sit for the PMP exam, by learning these Project Management Terms

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By elroyking, June 9, 2010 7:36 am

When I was young, I received a mail order detective kit. It came with everything–a magnifying glass, powder and an applicator for fingerprint dusting, a note book with a detective template, a genuine Sherlock Holmes hat, and even a little manual designed to help me improve my observation skills. I had a lot of fun with my detective kit and found that it helped to have all of my tools together in one place and have that handy template so I could just start writing the facts down. Now that I manage projects, it is sometimes hard just getting started, so many tasks are iterative and have to be revisited again and again. I used to run around in circles, only to feel like I was starting on square one again. Then I found the Project Management Kit! It doesn’t do the project management for me, but it has 50 templates to help get me started on every task and to remind me what I have to pay attention to.

It comes with the charts and documents needed for every project and every task. Templates for documents like the project charter, the business case, the feasibility study. It has templates for every project management knowledge area, Initiating, planning, executing, monitoring and controlling, and closing. The project management kit will improve your project because it gives all of the templates that you need. You can follow the model and be very successful. I haven’t found a better help out there. Look at the Project Management Kit and see how much it contains. You will be amazed. It makes most project management tasks so much easier and so much faster. What I like the best is that it reminds me of all of the loose ends. Once I have each of the documents filled out, I don’t have to worry endlessly that I forgot something.

Elroy King

If you have a question about project management or the PMP exam, leave me the question in a comment, and I will try to answer it.

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